[Bylaw Amendment] Update Administrative Bylaw 3.A.ii and 3.B.ii

There has been a noticeable trend when it comes to proposals on council that causes a measure of concern.  This includes applying amendments towards the ending of a discussion period and even after an item goes to vote.  As such, a change to the Administrative Bylaw 3.A.ii & 3.B.ii are hereby proposed.

3.A.ii current reads as:

Discussion

1.       Discussion on said [PROPOSAL] shall begin immediately and last for at least a week and the proposal shall be posted on the voting page for record keeping. This week is considered the discussion period.

2.       To suggest a formal change to the proposal, in the subject of the message include [AMENDMENT] and in the body of the message include the description of what is suggested.

3.       The original author of the [PROPOSAL] may accept or reject amendments at their own discretion, if a change is accepted it should be sent to an Assistant Head Coordinator to update the [PROPOSAL] on the website

Proposed Change:

Discussion

1.     Discussion on said [PROPOSAL] shall begin immediately and last for at least a week and the proposal shall be posted on the voting page for record keeping. This week is considered the discussion period.

2.     To suggest a formal change to the proposal, in the subject of the message include [AMENDMENT] and in the body of the message include the description of what is suggested.

3.     The original author of the [PROPOSAL] may accept or reject amendments at their own discretion, if a change is accepted it should be sent to an Assistant Head Coordinator to update the [PROPOSAL] on the website

4.     Any official amendment to the proposal resets the discussion week allowing for an additional seven days for any objection or second to be applied.

3.B.ii currently reads as:

Timeframe

1.      Proposals shall have a voting period of one week from the completion of the discussion period unless otherwise noted in subsequent bylaws.

2.      The Head Coordinator may extend any vote by twenty-four (24) hour increments or multiples thereof by informing Council no later than twenty-four (24) hours before the extension. Extensions may not exceed a total timeframe of fourteen (14) additional days without a mandate from the Council.

3.      The Head Coordinator or Assistant Head Coordinator may close the vote prior to the official date if the outcome is a mathematical certainty.

4.      After the closing date for voting, the votes are counted and posted. The Head Coordinator and Assistants are responsible for changes being incorporated into OWBN.

Proposed Change:

Timeframe

1.     Proposals shall have a voting period of one week from the completion of the discussion period unless otherwise noted in subsequent bylaws.

a.     No amendments may be made to a proposal that is in the voting timeframe.

2.     The Head Coordinator may extend any vote by twenty-four (24) hour increments or multiples thereof by informing Council no later than twenty-four (24) hours before the extension. Extensions may not exceed a total timeframe of fourteen (14) additional days without a mandate from the Council.

3.     The Head Coordinator or Assistant Head Coordinator may close the vote prior to the official date if the outcome is a mathematical certainty.

4.     After the closing date for voting, the votes are counted and posted. The Head Coordinator and Assistants are responsible for changes being incorporated into OWBN.

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