Alterations to Administrative Bylaws Section 8.d.iii
Open Votes
I propose the following revision to the Administrative Bylaws Section 8.d.iii.:
Here is the current wording in the bylaws:
i) iii) Chronicle reporting
(1) (1) Each member chronicle of OWBN is required to report to the Archivist, Head Coordinator (HC), and Assistant Head Coordinators (AHC) either in writing via email, or via the appropriate Internet submission form on the OWBN website.
(2) (2) The report may be written by any member of the storytelling staff of each chronicle, but must be submitted by either the HST or Council Member, to ensure its validity. These reports shall be due on the first day of every "even numbered" month (February, April, etc).
(3) (3) Chronicle reports are to be submitted in order to:
(a) (a) Keep track of your Chronicle so we know you're still operational.
(b) (b) Track who is supposed to be on which global administrative lists.
(c) (c) Deal with inter-chronicle disputes as they arise.
(d) (d) Log any issues the chronicles may have.
(e) (e) Encourage interaction with less vocal chronicles.
(f) (f) Maintain an approximate census of our population.
(4) (4) Historical Report
(a) (a) This report shall consist of:
(i) (i) Chronicle Name/Appellation/Location.
(ii) (ii) List of Council Member and storytelling team (including e-mail addresses and/or phone number for emergency access).
(iii) (iii) Current chronicle web page address.
(iv) (iv) Dates of game(s) played that month.
(v) (v) Approximate attendance.
(vi) (vi) In-character (IC) events that may affect the plots of other chronicles.
(vii) (vii) Inter-chronicle interactions that affect the plots of any other member chronicles.
(viii) (viii) Other matters the reporter feels are relevant.
(5) (5) Disciplinary Report
(a) (a) The chronicle may submit any chronicle disciplinary actions to the elected Archivist via their bi-monthly chronicle report, which then will compile and maintain a record of all members given chronicle disciplinary actions. This list will be available to any ST, Council Member, or Coordinator within OWBN. They may ask the Historian/Archivist for the list of players, or may inquire after a particular member in that regard.
(b) (b) The permanent banning of a member from a chronicle under Section 1.d or by the chronicle's disciplinary procedures must be announced by said chronicle on the ST and OWBN-council mailing lists.
(c) (c) A Storyteller from the chronicle that submitted the disciplinary action may have said action removed from the Archivist's records.
(6) (6) Failure to report for a six-month period may, at the discretion of the HC, result in a Council vote to suspend or expel a chronicle.
I propose that this be changed to the following:
i) iii) Chronicle reporting
(1) (1) Each member chronicle of OWBN is required to report to the Archivist, Head Coordinator (HC), and Assistant Head Coordinators (AHC) either in writing via email, or via the appropriate Internet submission form on the OWBN website.
(2) (2) The report may be written by any member of the storytelling staff of each chronicle, but must be submitted by either the HST or Council Member, to ensure its validity. These reports shall be due on the first day of every "even numbered" month (February, April, etc).
(3) (3) Chronicle reports are to be submitted in order to:
(a) (a) Keep track of your Chronicle so we know you're still operational.
(b) (b) Track who is supposed to be on which global administrative lists.
(c) (c) Deal with inter-chronicle disputes as they arise.
(d) (d) Log any issues the chronicles may have.
(e) (e) Encourage interaction with less vocal chronicles.
(f) (f) Maintain an approximate census of our population.
(4) (4) Historical Report
(a) (a) This report shall consist of:
(i) (i) Chronicle Name/Appellation/Location.
(ii) (ii) List of Council Member and storytelling team (including e-mail addresses and/or phone number for emergency access).
(iii) (iii) Current chronicle web page address.
(iv) (iv) Dates of game(s) played that month.
(v) (v) Approximate attendance.
(vi) (vi) In-character (IC) events that may affect the plots of other chronicles.
(vii) (vii) Inter-chronicle interactions that affect the plots of any other member chronicles.
(viii) (viii) Other matters the reporter feels are relevant.
(5) (5) Disciplinary Report
(a) (a) The chronicle may submit any chronicle disciplinary actions to the elected Archivist via their bi-monthly chronicle report, which then will compile and maintain a record of all members given chronicle disciplinary actions. This list will be available to any ST, Council Member, or Coordinator within OWBN. They may ask the Historian/Archivist for the list of players, or may inquire after a particular member in that regard.
(b) (b) The permanent banning of a member from a chronicle under Section 1.d or by the chronicle's disciplinary procedures must be announced by said chronicle on the ST and OWBN-council mailing lists.
(c) (c) A Storyteller from the chronicle that submitted the disciplinary action may have said action removed from the Archivist's records.
(6) (6) Failure to submit chronicle reports will result in the following disciplinary action:
(a) (a) One to two weeks after the due date for chronicle reports has passed, the Archivist shall send a private email, to the Head Storyteller and Council Representative of the overdue chronicle, requesting action on the part of the Chronicle.
(b) (b) One month after the due date, the Archivist shall send a message to the OWBN-Council and OWBN-ST e-mail lists. This message shall include a list of chronicles that have not submitted a chronicle report and shall request immediate contact from those chronicles.
(c) (c) Requests for contact shall continue until three months after the due date. If a chronicle report has not been submitted for three months past the due date the chronicle shall no longer be eligible for plot from Genre Coordinators, including Non-Player Character appearances at major events. The Archivist is responsible for notifying Coordinators of the status of delinquent chronicles and working out methods to compromise plot problems should it prove necessary.
(d) (d) From six months past the due date and beyond, with no attempt made to set up a reasonable time frame in which to submit chronicle reports, and no request to the OWBN Council made for an exemption, the chronicle will be put on probation. The chronicle will lose all voting rights, but will not be removed from any e-mail list(s).
(e) (e) Nine months after a chronicle has completely failed to submit chronicle reports or any arrangements for either delayed chronicle reports or exemption, the chronicle will be expelled from OWBN.
(7) (7) These measures are cumulative; meaning that while the chronicle is on probation it is also not eligible for plot from the Genre Coordinators. All measures short of expulsion are immediately ended upon submitting all due chronicle reports.
ii) (8) (8) A chronicle may request an extension from the Archivist who shall accept and grant such requests at his/her
discretion. Such requests shall not be considered if the Chronicle provides false information.
(1) Failure to meet an extended due date granted by the Archivist causes the process to resume where it left off.
(2) A Chronicle may also request an exemption from the OWBN Council, at any time, including during the disciplinary procedure outlined above.
(3) Exemptions granted by the OWBN Council give the chronicle the right to not submit chronicle reports for the duration outlined in the granted exemption.
While this may get me kicked by the current Archivist, this seemed to be the sort of thing that Jenn had been looking for when she was Archivist. While it may give the Archivist a little more work, it does actually put the Archivist more on par with other similar Administrative Coordinator positions as well as providing a better outlet and resource for Chronicle Reports than they currently have. I also hope to work with the HC, Exec Team, and the Archivist this year (if possible) to possibly work out some kind of system that would allow them to use our Chronicle Reports more proactively in helping us (as Storytellers) work with the games in our own areas on plots that may be similar in our games. I would have propped this some time ago, but I just recently became a Council Rep again. So needless to say, I've had plenty of time to think about it. If you have any questions or concerns about this prop and would like to speak with me privately about them, my e-mail address shall be listed at the bottom of this e-mail.
Thank You,
Nate Franklin
HST/CM, The Chaos Within (Decatur, IL)
tCW.HST@gmail.com
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